When they access a published document, they’ll see the document as a typical web page.įor quick correction of mistakes, use the Ctrl + ‘ keyboard shortcut to go to the next typo in the current document and Ctrl + to go to the previous typo. When people access a shared document, they’ll see the Google Docs editor. When it’s shared, it can be shared only with a handful of people. When a document is published, anyone with the link can view it. This feature is separate from the sharing feature. You don’t have to host the document on your own servers somewhere. You’ll receive a public link to the document in published form, so you can share it with other people and they can view it. Just click File > Publish to the web and click the Start publishing button. Google Docs allows you to quickly publish a document online. You can also give people the ability to leave comments on a document so you can get their input without allowing them to modify your document. They’ll always have the most recent copy, so this may be more convenient than emailing a file. Sharing isn’t just about editing - the Share feature can allow you to share a document with a one or more people so they can view it. You can invite individual people by their email addresses or allow anyone with a special link to the document to edit it.
You’ll see other people’s cursors in the document and can watch them type in real-time.Ĭlick File > Share to start sharing the document. You can collaborate in real time, and everyone with access to the document will be able to edit it at once. Google Docs has better collaboration features than the desktop version of Microsoft Office. RELATED: How to Collaborate on Documents Over the Internet
To use Google Docs while offline, just return to the Google Drive website in Chrome when you don’t have an Internet connection. On the General pane, ensure the “Sync your work to this computer so that you can edit offline” option is enabled, and click Done. To set this up, open the Google Drive website, click the gear button at the top-right corner of the site, and click Settings. This feature requires Google Chrome, so it works on Windows, Linux, Mac OS X, and Chromebooks. When you connect to the Internet again, your changes will be synchronized online. This allows you to create new documents, continue working on current documents, and even just view your documents while you don’t have an Internet connection. RELATED: No More Upgrade Fees: Use Google Docs or Office Web Apps Instead of Microsoft Office
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